Request a Background Check (Records Check)

Records Check forms

Background Clearance Forms


Important notices

We are currently processing police records checks received during the week of October 1, 2015. 

We are experiencing a large influx of Records Check applications. The wait time is approximately eight (8) weeks from the day your application was submitted. Thank you for your patience.

Express Records Checks are only available at our 2670 Queensview Dr. location. 

Effective July 1, 2015, OPS fully adopted the 2014 LEARN Guidelines as it relates to a Police Vulnerable Sector Check (PVSC). Read more about what the police records check includes and does not include.

As a result, applicants may not qualify for "while you wait, same day service" if there are any outstanding matters before the courts with a previous police agency.

If you are requesting a police records check or a criminal records check, you MUST apply in person by attending any of the major police stations. Someone else cannot apply for you on your behalf.

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Police Records Check

Download a Police Records Check form

This service is restricted to applicants seeking employment and/or volunteer work with vulnerable* individuals.  This includes national and local police databases.  The possible existence of criminal convictions and outstanding charges, as well as incidents of all notable police contacts for at least the previous five years will be considered for release.   Information is collected and disclosed according to section 29(1) and 32 of the Municipal Freedom of Information and Protection of Privacy Act and the Police Services Act, RSO 1990, c.P.15

Criminal Records Check

Download a Criminal Records Check form

This service is intended for applicants who are involved as a volunteer, employee or in any situation where a basic criminal background check is requested (i.e. retail, warehouse or immigration).  This search is not intended for applicants who are seeking volunteer and/or employment with vulnerable * persons.  This search includes national databases only.  The possible existence of criminal convictions and outstanding charges will be considered for release.  Information is collected and disclosed according to section 29(1) and 32 of the Municipal Freedom of Information and Protection of Privacy Act and the Police Services Act,  RSO 1990, c.P.15

Who are vulnerable persons?

Vulnerable persons or individuals refers to a class of persons who, because of their age, a disability or other circumstances, whether temporary or permanent are in a position of dependence on others or are otherwise at a greater risk than the general population of being harmed by persons in a position of authority or trust relative to them (e.g. children, disabled or elderly)

If the person requesting the Records Check is under the age of 16 years and does not have sufficient identification a parent or legal guardian (with proper identification) can guarantee the young person's identity.

I still have questions. Who can I contact?

Visit our Frequently Asked Questions page or to check the status of your request, please contact 613-236-1222 , ext. 5485. You may also reach the Background Clearance Supervisor by email or by mail at:

Records Check Section Ottawa Police Service
P.O. Box 9634, Station T,
Ottawa, Ontario,
K1G 6H5


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Effective July 1, 2015 - OPS will fully adopt the 2014 LEARN Guidelines as it relates to a Police Vulnerable Sector Check (PVSC).

The Police Records Checks for Service with the Vulnerable Sector (PVSC) are processed using the 2014 LEARN Guidelines.

The Police Vulnerable Sector Check WILL include the following information, as it exists on the date of the search:

  • Criminal convictions from CPIC and/or local databases.

  • Summary convictions, for five years, when identified.

  • Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period.

  • Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation and Prohibition Orders.

  • Absolute and conditional discharges for 1 or 3 years respectively.

  • In very exceptional cases, where it meets the Exceptional Disclosure Assessment, non-conviction dispositions including, but not limited to, Withdrawn and Dismissed.

  • Not Criminally Responsible by Reason of Mental Disorder.

  • All record suspensions as authorized for release by the Minister of Public Safety.

The Police Vulnerable Sector Check WILL NOT include:

  • Convictions under provincial statutes.

  • Local police contact.

  • Ministry of Transportation information (PARIS).

  • Special Interest Police (SIP) category of CPIC.

  • Family Court Restraining Orders.

  • Foreign information.

  • Any reference to incidents involving mental health contact.

  • Diversions will not be released as police contact and no reference to the occurrence is permitted (CC S. 717.4).

  • Youth Criminal Justice Act (YCJA) information beyond the applicable disclosure period.

  • Any reference to contagious diseases