Level 3 - Vulnerable Sector Check

This check is restricted to applicants seeking employment and/or volunteering in a position of authority or trust relative to vulnerable persons in Canada only. It is a collection of offence information, including convictions, outstanding warrants, charges, judicial orders and sexual offence convictions for which the individual has received a record suspension where authorized by the Minister of Public Safety and Emergency Preparedness. Non-conviction information shall be released only when it meets the Exceptional Disclosure Assessment.

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Information included in the Criminal Record check

  1. Criminal convictions from CPIC and/or local databases.
  2. Summary convictions, for five years, when identified.
  3. Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period.
  4. Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency.
  5. Absolute and conditional discharges for 1 or 3 years respectively.
  6. In very exceptional cases, where it meets the Exceptional Disclosure Assessment, non-conviction dispositions including, but not limited to, Withdrawn and Dismissed.
  7. Not Criminally Responsible by Reason of Mental Disorder.
  8. All record suspensions as authorized for release by the Minister of Public Safety.

Information not included in the Criminal Record Check

  1. Convictions under provincial statutes.
  2. Local police contact.
  3. Ministry of Transportation information (PARIS).
  4. Special Interest Police (SIP) category of CPIC.
  5. Family Court Restraining Orders.
  6. Foreign information.
  7. Any reference to incidents involving mental health contact.
  8. Diversions will not be released as police contact and no reference to the occurrence is permitted (CC S. 717.4).
  9. Youth Criminal Justice Act (YCJA) information beyond the applicable disclosure period.
  10. Any reference to contagious diseases.

If you live outside of Ottawa, you CANNOT request a records check from the Ottawa Police Service.

Vulnerable sector checks must be conducted by the local Canadian police service where an applicant lives.

What does "Vulnerable Sector" mean?

As defined by the Criminal Record Act: "vulnerable sector" means persons who are in a position of dependence on others or are otherwise at a greater risk than the general population, of being harmed by persons in authority or trust to them.  A person's age, disability, or other circumstances (whether temporary or permanent), can make someone vulnerable. Children, as defined by the Criminal Record Act, means persons who are less than 18 years of age.

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Please Note

Volunteers may possess a letter from the volunteer organization on official company letterhead stating that you are seeking a Record Check for the purposes of volunteering at the time of submission.

The Ottawa Police will only Fingerprint if the individuals receives notification from our Service that the extra fingerprint step is required to confirm identity.

Applicants under 18 do not qualify for the Vulnerable Sector Check as the Youth Criminal Justice Act does not permit youth to apply for a Record Suspension. Applicants under 18, may apply for the Criminal Record Check or the Criminal Record and Judicial Matters Check (CJMC).